What’s the difference between hiring a wedding planner and having a venue coordinator on the day-of?
Think of a wedding planner as your go-to bestie who has your back throughout the entire process. The venue coordinator is responsible for managing the venue details day-of. They should be unlocking the doors, turning on the lights, making sure the venue is clean and stocked. We understand some venues provide a little more than that, but having a planner means you have someone specifically dedicated to you. As planners we are here to give you advice and make sure everything is running smoothly while you’re having fun! We do all that and so much more from the moment you book until the wedding day. We take on all vendor communication with your all-star team and distribute the timeline, layouts, load-in and out procedures and all further details between vendors. Think of us as your eyes and ears on the ground all day long with every single vendor involved behind the scenes so you (and mom!) don’t have to worry about a thing.
Who will be there the day of my wedding?
For each of our packages, you will have Chelsea + an assistant. If your ceremony and reception are in two different places or if your guest count is over 150 people, we will add on more assistants as needed at a flat rate price.
Do I have to have a venue and date chosen before I book a wedding planner?
Not at all! We love helping guide you through the venue search process. Our Full Planning package, includes customized venue lists and we will reach out to each one you’re interested in to make sure it fits within your budget and get tours set up! If you’re booking our Wedding Management or Design + Coordination packages, we will still help you by giving you advice for budgeting and sending over venue lists to get you started on your search. We’re here for you every step of the way!
Do you have insurance?
Yes! Our liability insurance policy covers us anywhere we travel and we can provide copies of it for your venue. Bonus! We will request insurance certificates from each of your vendors and send them directly to your venue so you don’t even have to think about it.
Where do you plan events? Do you travel?
While the company started in Southern California in 2015, it expanded to North Carolina in 2018 when Chelsea moved for love! I’m based in Greensboro, NC primarily planning weddings in the Raleigh, Charlotte, and Asheville/Mountain areas and will take any excuse to get to the beach. Being from Long Beach, CA, it’s easy to go back home for a select number of weddings anywhere from Santa Barbara to San Diego with frequent trips to Palm Springs!
That said, I love to travel and explore new places! We’ve done weddings in Northern California, Charleston, SC, Savannah, GA, and soon-to-be Wyoming! I love to add fun new cities to our list! I will custom quote the travel based on hotel stay and gas or airline fees to make sure you’re getting the lowest possible rate.
I have a wedding Pinterest board, but where do I go from here?
Great question! Our Design + Coordination and Full Planning packages are where we really get hands on in the wedding designs. We start with a Style Quiz to get to know more details about you two as a couple. We then create a custom moodboard, followed by an intricate design plan. This design comes to life at the mockup meeting with your rentals and florist. We work alongside you to bring your wedding dreams to life. Our Wedding Management package has the option for a design add-on, but we can provide general design direction for any package!
How does your booking process work?
Once you fill out our Contact form, we’ll reach out to you via email to send over packages and set up a discovery call to get to know all your wedding dreams! From there, we’ll help determine which package makes the most sense for your needs and your budget. After the call, we’ll send over your contract for you to sign so we can get started! It’s a 50% deposit and the remaining 50% plus travel fees (if applicable) the month prior to your wedding date. If you need payment plans though, we’re always flexible!
How much should we expect to invest?
Our pricing varies by region, so please reach out to us for exact quotes!